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Conference and Summer Camp Participants

Summer Conference Participant Information

WE ARE looking forward to welcoming you to Penn State's LiveOn experience for your program.

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Preparing for Arrival

Be prepared for your stay on campus! 

Bed Linen

Bed linen is not provided; bring XL twin size bed linen, pillow, blanket and/or sleeping bag, towels, and washcloth

Toiletries

Pack personal toiletries, such as toothbrush, toothpaste, deodorant, shampoo, conditioner, soap, etc. 

Wi-Fi Service

Guests can access the University's psu-guest Wi-Fi service

Cable TV

University Housing does not offer cable TV service in residence hall rooms. TVs are available in the lobby or designated space that can be used by guests.

Furniture

Residence hall rooms provide a desk, chair, XL twin bed, and dresser/wardrobe for each guest. Each room has one refrigerator/freezer/microwave unit.

Mail & Packages

Guests who will be staying more than fourteen (14) days in University Housing can utilize mail and package delivery service. Local deliveries, such as UberEats or GrubHub, can be made directly to the residence hall - guests must meet the delivery driver at the building entrance door.

Laundry

Each residence hall offers a laundry room with high-efficiency washers and dryers. Guests need to load LionCash on the summer conference card to use the laundry services. Funds can be added with a credit card or cash at the Commons Desk.

Air Conditioning

Traditional residence halls do not have air conditioning. Guests are encouraged to bring fans. A box fan for the window and another fan to circulate air is best. Renovated residence halls offer a climate-controlled environment. Guests are still encouraged to bring a fan to circulate the air within the room.

Parking

Parking is not included in housing and food service package. Parking is coordinated by your event planner with Penn State Transportation Services; please discuss your needs with the event planner before contacting Transportation.

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Arrival Day

Check-In

Event planners will provide details about the check-in date, time, and location. At this event, guests will receive a wristband or a conference card, and a room key (depending on room assignment). Guests who are Penn State students are able to utilize mobile credentials. Staff will be available outside of the residence hall during the check-in event to assist with directions, questions, and verification that building and room (if applicable) door access is working properly.

Residence Hall Access

Residence halls are controlled by an electronic card access security system that is active 24 hours a day, seven days a week. Group access to the residence hall is for the duration of the event. Some groups may have a curfew set, which means that guests must enter the building prior to that time.

Guests receive access to the residence hall through either a wristband, conference card, or mobile credentials. The device must be placed at the entry door's card reader box, and then the door will temporarily unlock for entry. Doors need to remain closed - doors that are held open for an extended period of time will trigger the alarm, which will stop once the door is closed.

Room Access

Room door access is granted through either a physical key, wristband or conference card, or mobile credentials, depending on the residence hall. The room key and wristband or conference card needs to be kept secure on the person at all times. 

Room doors that do not use a physical key are a self-closing door that automatically locks - guests must keep their wristband, conference card, or mobile credential on their possession when exiting the room (including when using the bathroom). 

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During Your Stay

Summer Conference Assistants (SCAs)

University Housing employs Summer Conference Assistants (SCAs) as a resource for conference guests. SCAs are assigned to every residence hall and make rounds within the residence hall  between 8 - 11 p.m. Guests who may need assistance can contact the SCA on-duty using the phone number that is located on the bulletin board in the residence hall lobby.  

Room Lockouts

Guests who are locked out of a room or misplace the room key, wristband, or conference card can request a loaner room key from the Commons Desk. Loaner keys are issued for a 2-hour period and must be returned; loaner room keys that are not returned will result in a core change. The guest will be responsible for this charge.

Cleaning & Maintenance

Housing Operations will clean bathrooms and common spaces every day, but residence hall rooms are not cleaned during an event. Staff may enter a room if there are maintenance and/or service needs which need to be addressed.

Unauthorized Items

For safety reasons, there are some items that are not permitted to be in University Housing. This includes portable air conditioners, appliances with an exposed heating element, open flame, or cooking oil, space heaters, or items that add moisture to the air (such as a 'swamp cooler').

Quiet Hours

University Housing has quiet hours between 11 p.m. - 6 a.m. Guests are expected to reduce noise and disruptions during this time.

Damages

Guests are expected to treat residence hall and room with respect and care. A guest who causes any damage will be billed for repair or replacement costs.

Adult Program Participants

The possession or use of alcoholic beverages is prohibited in ALL Penn State on-campus undergraduate residence hall and apartment buildings. This policy applies to all guests regardless of whether they are 21 years of age. 

Youth Program and Sports Camp Participants

Each residence hall houses guests of the same gender. Guests who may need a gender-inclusive room assignment should discuss options with the event planner.

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Prepare for Departure

Personal Items

Guests should ensure that all personal items are removed from the room.

Trash

Guests are responsible for taking trash to the identified location in the residence hall.

LionCash

Any LionCash funds remaining on the conference card will expire and cannot be refunded.

Wristbands

Conference cards, wristbands, and mobile credentials are deactivated at the end of the event. Guests are welcome to keep the conference card or wristband as a souvenir. 

Room Key

Guests who received a physical room key need to return the key at departure. Your event planner will provide check-out instructions about where to return the room key. The room key should be returned in the envelope provided at check-in, with full name, room number, and residence hall written on it. 

If a room key is not returned at the end of the event, the University will process a core change. The guest is responsible for the core change cost. 

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Dining

Each program will provide the schedule of meals provided during event. The program will eat meals in a designated all-you-care-to-eat dining commons. Entry to the dining commons is available only during the designated meal periods and by presenting the conference card upon entry to the facility.

Additional food service operations may be open, but purchases at these locations are not included in the program meals. Guests may purchase items at these locations using a credit card, Google Pay, Apple Pay, and LionCash. All operations on campus are cashless.

Dining Hours of Operation

All-you-care-to-eat dining commons hours of operation:

  • Breakfast 7:00 a.m. - 8:30 a.m. 

  • Lunch 11:00 a.m. - 1:30 p.m. 

  • Dinner 5:00 p.m. - 7:00 p.m.

Menu

Daily menus are available to view online: 

Food Allergies and Special Dietary Needs

Penn State Residential Dining is happy to accommodate food allergies and special dietary needs for participants. Dining commons staff receive food allergen management training and can offer the following accommodations:

  • Each residence hall room is equipped with a refrigerator/freezer/microwave unit

  • Dining commons menus are posted online and provide the ingredients, allergens, and nutrition information for each menu item

  • Point of Service menu item labels are adjacent to each food item served, and indicate what "top 9" allergens are present in the item, if any; if a dish is meatless, vegan, contains pork, is gluten-friendly, and/or is halal-friendly. 

  • Menu items have "backup pans" that a participant can be served from upon request. These are pans of food that have not yet been displayed for serving, and the risk of cross-contact has been minimized. 

  • Food items can be prepared separately in the kitchen and wrapped individually for the participant upon request in advance of the program.

For additional information, please reach out to the Registered Dietitians Office at [email protected].

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Mail and Package Delivery Services

The University will offer mail and package delivery service for events that are living on campus for more than fourteen (14) days. When mail or a package is delivered to the Commons Desk for a conference guest, staff will notify the program's event coordinator, who will inform the guest that the item is available for pickup. There is a processing delay between when the package is identified as delivered by the shipping agent and when the package is processed by Penn State. Guests should not go to the Commons Desk to retrieve their package until they have been notified by the group coordinator.

The U.S. Postal Office in McAllister Building (next to the HUB-Robeson Center) on campus is available for guests to send packages or buy stamps; the Commons Desk is not able to ship packages or sell stamps

MAILING ADDRESS INFORMATION:

  • Mail and packages should be addressed to the participant's name that was identified on the roster.
  • Candy and/or liquids should not be sent in envelopes.
  • Cash, checks, and gift cards should not be sent in an envelope through U.S. Postal Service.
  • Packages must have a tracking number and be insured.
  • Prohibited items will not be released and will be returned to sender (for example, air conditioners, alcohol, etc.)

Please use the proper Mailing Address to ensure prompt and accurate delivery.

 

Mailing Addresses

Area/Building Mailing Address
East Halls: Bigler, Brumbaugh, Curtin, Earle, Geary, Hastings, Martin, McKean, Packer, Pennypacker, Pinchot, Snyder, Sproul, Stone, Stuart, Tener Participant Name
Conference Name
Hall Name & Room Number, EAST
459 Bigler Road
University Park, PA 16802
Eastview Terrace: Brill, Curry, Harris, Miller, Nelson, Panofsky, Young Participant Name
Conference Name
Hall Name & Room Number, SOUTH
475 E College Ave
University Park, PA 16802
Nittany Hall and Nittany Apartments Participant Name
Conference Name
Nittany Hall/APT & Room Number, POLLOCK
138 Bluestar Way
University Park, PA 16802
North Halls: Beam, Holmes, Leete, Robinson, Runkle Participant Name
Conference Name
Hall Name & Room Number, NORTH
472 Shortlidge Road
University Park, PA 16802
Pollock Halls: Beaver, Hartranft, Hiester, Mifflin, Porter, Shulze, Shunk Participant Name
Conference Name
Hall Name & Room Number, POLLOCK
138 Bluestar Way
University Park, PA 16802
South Halls: Atherton, Chace, Cooper, Cross, Ewing, Haller, Hibbs, Hoyt, Lyons, McElwain, Simmons, Stephens Participant Name
Conference Name
Hall Name & Room Number, SOUTH
475 E College Ave
University Park, PA 16802
West Halls: Hamilton, Irvin, Jordan, McKee, Thompson, Watts Participant Name
Conference Name
Hall Name & Room Number, WEST
362 N Burrowes Road
University Park, PA 16802
White Course Apartments: Dunham, Garban, Grubb Participant Name
Conference Name
Hall Name & Room Number, WHITE COURSE
236 Duff Drive
University Park, PA 16802
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Safety

Keeping the residence halls and the campus safe and secure is a shared responsibility. Guests staying in University Housing should become familiar with their surroundings and observe the following basic safety and security guidelines to help assure the safety and security of people and property in the residence halls and throughout campus.

Participants are expected to follow these guidelines:

  • Room doors should always be locked, even when using the bathroom or visiting a friend.
  • Participants should have possession of the room key (if applicable) and conference card at all times.
  • Any visitor must be met at the building's entrance door, as they are not permitted to enter the building without being escorted by the host participant. Visitors must be with the host participant at all times.
  • When walking campus at night, try to walk in a group. If any person feels unsafe walking alone, University Police Services offers the Safe Walk Service, where a staff member will walk with the person. Call 814-865-9255 for assistance.
  • When walking campus at night, use the well-lit, heavy traffic areas. Refer to the Campus Night Map to find the best route.
  • Emergency phones are located across campus and are identified with a blue light - just pick up the receiver to be connected immediately with University Police Services.
  • If the room key and/or conference card is lost or stolen, participants report it immediately to your program contact or stop by the Commons Desk for assistance.

To ensure the safety and security of all guests:

  • Participants should not let other people into the building or room.
  • Building entry and exit doors should not be propped open.
Elevators

Participants are responsible for safely using elevators:

  • Tampering with or abusing any elevator equipment or controls is prohibited.
  • Elevator doors should not be pried open, nor should the doors be held open by the safety edges.
  • If an elevator is stuck between floors, occupants should not attempt to exit the elevator until directions and/or assistance are provided by University elevator technicians or emergency personnel.
  • Occupants should not jump up and down in the elevator.
  • The elevator should not be used in the event of a fire.
Fire Safety

Residence halls are  equipped with smoke detectors and a sprinkler system that are monitored by University Police, and fire alarms and fire extinguishers are located on every floor.

Tampering with fire safety equipment is a very serious matter that could jeopardize the safety of many people. If a guest tampers with this equipment, including covering the equipment, dismantling the equipment, or discharging a fire extinguisher, the guest may be discharged from the program.

Each participant is responsible for taking precautions to prevent a fire and should exercise good judgment when using electronic items or placing items near the heater. Desk lamps should not be placed near flammable objects, such as curtains, bedspreads, pillows, posters, clothing, etc., and should be turned off when there is no one present in the room.

Room Windows

Windows in University Housing should be kept closed and locked when no one is present in the room to assist with energy conservation and protection of the room interior. Food and beverages should not be stored between the window, outside screen, or ledge. The window screen may not be removed or unlocked. Antennae, speakers, or other devices may not be strung from windows.

Weapons and Fireworks

Per University Policy SY12 Weapons and Fireworks Regulations, Fireworks, and Paintball Devices, possessing and storing weapons in University Housing is prohibited.

eScooters

In accordance with University Policy SY16: Regulations for Bicycles and Personal Mobility Devices, any device that is prohibited for use on campus are not permitted in University Housing. This includes scooters, eScooters, skateboards, eboards, etc.

Students painting at a late night event

 

Additional Resources

We are committed to making your stay as enjoyable as possible. View additional campus resources below. 

Contact Us

Housing Conference Services
[email protected]
814-865-8218
Conferences Services home page