Housing Accommodations
Penn State provides a climate of equal opportunity to all programs, activities, and services, and is in full compliance with the Americans with Disabilities Act (ADA) as amended in 2008 and Section 504 of the Rehabilitation Act of 1973. University Housing provides accessible housing for a student with a medical/disability-related concern, including documented mental health concerns. The student must provide documentation from a licensed, qualified professional that substantiates that they have a physical or mental impairment that substantially limits a major life activity and that the requested accommodation is necessary to afford the student equal access.
This process is for a student who is requesting a room accommodation for Housing. There is a different process for requesting a Service Animal or an Emotional Support Animal.
Request for Reasonable Accommodation in Housing form
Process Overview
Step 1: Housing and Food Service (HFS) Contract
A student may submit the Request for Reasonable Accommodation in Housing (PDF file) form once the student meets one of the following criteria:
- The student has accepted a Housing and Food Service (HFS) Contract;
- The student has Requested Housing through the LiveOn Housing Process;
- The student has added their name to the On-Campus Housing Waitlist available in eLiving; or
- The student is eligible to receive a HFS Contract based on their admission status and campus.
If a student is currently living on campus and receives an approved accommodation, the determination takes effect immediately. Accommodations cannot be held for future semesters.
Step 2: Documentation
The student must have a qualified third-party (e.g., medical doctor, psychiatrist, psychologist, or clinical licensed social worker) who is treating the student personally complete the Request for Reasonable Accommodation in Housing (PDF file). This individual may not be related to the student.
There is a different process for requesting a Service Animal or an Emotional Support Animal.
Step 3: Submission Deadline
Documentation may be submitted at any time; however, the University recommends submitting Request for Reasonable Accommodation in Housing (PDF file) form on or before the following dates for the appropriate semester that the student will first move into on-campus housing. This allows the University to consider the student's housing preferences (housing area, room type, roommate request) when processing the room assignment. After the submittal deadline date, the University may not be able to take into account a student's housing preference and will assign to any available room that meets the determination.
| Semester | Deadline |
|---|---|
| Summer Session | June 1 |
| Fall Semester | June 30 |
| Spring Semester | December 1 |
To make a reasonable accommodation for the student’s need, there may be certain situations where housing preferences (housing area, room type, roommate request) cannot be honored. If a student submits documentation after the deadline date indicated above, the student will be assigned to an appropriate room assignment as quickly as possible, when an acceptable space can be determined. If a student is offered a change to the housing environment, an additional cost may be associated with the resulting assignment or requests. Any reasonable accommodation is considered, but the student must support the accommodation request with a documented need linked to their disabling condition.
The reasonable accommodation takes effect once the determination is made, based on the space available. Documentation cannot be submitted for a future semester without having the room assignment for the current semester updated - once a determination is made, the student's room assignment will be updated immediately once an appropriate space is available.
Step 4: Document Submission
The completed Request for Reasonable Accommodation in Housing (PDF file) should be submitted to the Housing Assignment Office, regardless of the student's registered campus of attendance. Faxing is the most secure method to transit medical paperwork.
| Housing Assignment Office 455 Bigler Road 201 Johnston Commons, East Halls University Park PA 16802 |
814-865-7501 814-863-8364 | Fax [email protected] |
Step 5: Housing Determination
The student's paperwork will be reviewed by professional staff in University Health Services (UHS), Counseling and Psychological Services (CAPS), and/or Student Disability Resources (SDR), who will consult with University Housing to determine what type of housing accommodation can be made. The information completed on the request form will be reviewed to determine:
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That a student is a person with a documented disability;
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That the housing accommodation being requested is necessary to afford the student, as a person with a disability, an equal opportunity to use and enjoy the on-campus housing facilities; and
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That there is an identifiable relationship between the disability and the support that the housing accommodation will provide.
The student will receive an email within 1-2 weeks after submission that will include the determination letter. The student will be informed if an accommodation has been approved, if a change in room assignment is appropriate, any associated room rate charge or adjustment if applicable, and other additional information. The determination will be applied immediately and will stay active on the student's account. The determination is transferrable to another Penn State campus.
A student may submit an appeal to the determination within fifteen (15) days of receiving the letter. The appeal must be sent in writing and indicate the issue and remedy or relief sought. The student will receive a formal response within ten (10) days of receiving the appeal.
Students may not rescind a determination. If a student feels that they no longer require the accommodation, their medical provider must submit appropriate information to substantiate the removal of the accommodation.
Additional Information
Common Determinations
COMMON DETERMINATIONS
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Air Conditioning/Climate-Controlled Environments:
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Beaver, Greater Allegheny, Mont Alto, Hazleton, and first-year students at University Park: A student who is approved for air conditioning will be assigned to a pre-determined room that already has an air conditioning (AC) unit installed. AC units are installed in regular and supplemental housing rooms in traditional residence halls. A student who requires AC will not automatically be assigned to a renovated residence hall, as this building type is climate-controlled and does not offer the ability for the student to control the AC unit. AC units have been installed in pre-determined rooms and cannot be removed. A student who requires AC will not be able to use the Direct Room Exchange eBoard to change their room assignment. If a determination is made after the deadline indicated below or after the beginning of the semester, the student will be reassigned to a room with an AC unit and will need to move (without the student's preferred roommate). The University will not install AC units upon request.
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Altoona, Behrend, and upper-class students at University Park: Air-conditioned and/or climate-controlled housing is available and the student will be assigned to the appropriate accommodation. If the student is eligible to participate in the LiveOn Housing Process, the student can select a housing option that offers air conditioning and/or climate-controlled. If a determination is made after the deadline indicated below or after the beginning of the semester and the student is not in an air-conditioned space, the student will be reassigned to a room with an AC unit and will need to move (without the student’s preferred roommate). The University will not install AC units upon request.
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Abington, Berks, Brandywine, and Harrisburg: all spaces are air-conditioned.
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Housing Options: A determination may require a change to a student's housing option, such as changing from a traditional double to a single with a private bathroom if that type of housing is approved and available at the campus. Some campuses/buildings may not have availability in or offer the type of housing recommended. If a space is not available in the recommended housing option, the student will be added to the Waitlist and will be reassigned once a vacancy becomes available. Requests for specific housing options or buildings may not be honored.
Housing Room Rate
ROOM RATE CHARGED
When a student with a disability submits a request and receives a disability-related housing accommodation in a University facility, the rate charged for the room depends upon which room the student selects from the available housing options that meets the required disability-related housing accommodation and/or whether a student receives a preference to live in a certain type of room or housing area on campus. The student will be informed of housing options and applicable room rates.